Run your whole yard
from one place

The Riding-Out Board

• Drag-and-drop daily board — assign horses to riders and lots in seconds
• Tap-to-assign mode on phones and tablets, make moving horses on the boards much easier on a small screen
• Copy yesterday's or any days board to today or next week with one click
• Absence-aware — marks a rider off and their horses flag for reassignment instead of vanishing
• Sex, age, colour and days to racing, owners silks , health-due badges on every horse at a glance
• Full mobile layout — built for the yard, not squeezed onto glass afterward

Key Tasks & Scheduling

• Recurring and one-off jobs — worming rounds, farrier visits, tack cleaning, deliveries — assigned to a person and a date
• Calendar view alongside the racing calendar, so entries, vet visits and yard jobs never clash
• Automatic reminders as due dates approach, with overdue jobs flagged until closed off
• Confirmed-complete trail, so you know a job was actually done, not just scheduled

Yard Screens

• Put the board, morning briefing and jobs list on any TV, tablet or Fire Stick
• Set up a screen in seconds — scan a QR code or type a 6-character pairing code, no typing long links on a remote
• Auto-rotates through boards on a timer; auto-refreshes with new data
• No login needed on the screen itself

Team Field App

• Works on any phone, offline-capable uploads on reconnection
• One shared yard access code — no individual accounts needed for lads and riders
• Personal PIN on money claims — travel and expenses require the claimant's own PIN, so nobody can file a claim under someone else's name
• Photo uploads, horse updates, task confirmation, mileage and expense logging — all from the yard on or offline

Your Team

• Rota and shift planning across riders, grooms and the whole yards team
• Absence and holiday tracking feeding straight into the Riding-Out Board, so cover gaps show up automatically
• Hours worked reconciled against confirmed overtime, expences and lot rates before payroll runs
• Work riding-cost, view per string, rider or per horse, alongside feed and vet spend

Horse Records

• Full pedigree — sire, dam, dam's sire, colour, sex, breeding line
• Health, trackwork, weights, feed plans and supplements per horse
• Multi-owner syndicates with percentage shares
• Stable cards — printable door cards, four to an A4 sheet or one full-page card for a new arrival, with owners silks and breeding

Health & Compliance

• Vet, farrier, worming, vaccination and medication tracking with due dates
• Withdrawal-time compliance for medications
• Fitness and weight history

Racing

• Entries, declarations, eligibility, race-day sheets
• Racing calendar and fixtures
• Runner and update alerts to owners
• Race Results and prize money tracking

Finance

• Invoicing, batch invoicing, keep rates, VAT reporting
• Online payments — owners pay by card (Stripe) or Direct Debit (GoCardless) straight from their portal
• Part payments handled properly throughout — statements, KPIs and the VAT report all agree, even when an owner pays in instalments
• Bank reconciliation with name-aware matching — matches bank payments to invoices by payer name, not just amount, and learns each payer so it gets faster over time
• Split one bank receipt across several invoices — an owner settling three months in one transfer allocates correctly
• Supplier bill tracking with part payments
• Money Health Check — a built-in diagnostic that checks invoices, bills, payments and stock against each other and flags anything that doesn't add up, before it reaches your accountant

Payroll & Expenses

• Lot rates, confirmed overtime Sunday rates , rider pay
• Expense reimbursement your way — approve a claim to go through wages or be paid separately from the bank, per claim
• Reimbursements shown as a separate non-taxable line from taxable pay, on-screen and in the export
• Clean CSV export for your existing payroll software or accountant — SILKS works out what to pay; your payroll software or accountant files it

Stock & Inventory

• Automatic daily stock deduction — feed, supplements and bedding deducted for every present horse, costed straight to that horse
• Per-usage issuing for tack and equipment
• Low-stock alerts

Owner Portal

• Clean, standalone portal, with AWS Cloud Storage
• Secure magic-link access with expiring tokens — no password to remember
• Invoices, statements, entries, gallery, documents and updates, all per owner
• Owners see only their own horses

Access Control

• Per-user, per-page access — tick exactly which pages each person can open, without forcing everyone into one of a handful of fixed roles
• Full audit log of who did what

Stable Insights

• Live dashboard of yard performance — horses in work, cost per horse, occupancy and your team at a glance
• Trend reports across feed cost, vet spend, invoicing and payroll, so you can spot drift before it becomes a problem
• Owner-level and yard-level views, exportable for board meetings or accountants
• Filter by string, owner or date range without touching a spreadsheet

Built to Last

• GDPR-conscious — private document storage
• Regularly hardened against real-world edge cases

And it all talks to itself

Riding-out, Work Riding, feeds, timesheets, expenses, payroll, horse records, stock deduction for daily usage, owner portal, team portal billing — enter it once and SILKS does the rest.